Create and manage sub-groups within TenFour

[CeciliaHinga]

Please describe the problem.

As an admin user of TenFour responsible for managing multiple people at an organization/crisis relief effort/NGO, I want to be able to create sub-groups within larger groups and for those groups to clearly linked together visually.

They could be shown together on a map or in a new display pattern easily understandable.

The Admins/Owners of TenFour would like to see key information about the groups. Perhaps summaries.

This request came from our card sort test with real users.

One way of doing so may be to nest groups in each other:

Group name: Taiwan Typhoon Mitag 2019
Sub groups and sub-sub-groups:

Taipei

Calla lily farm

New Taipei

Houli Flower Farm

Keelung

Neihu farm

Taoyuan

Daxi farm
Sun&Green farm
Tomima farm

Hsinchu City/County

Lavender Cottage

Yilan

Shuai's organic farm

Marketing Department

Brand team

Brand analytics team
Strategy team
Executive team

Who are we designing for?

We are designing for at least two user groups primarily after a disaster

1 -NGO Leads or people managing a TenFour organization. Otherwise referred to as an 'admin'
Typically have the role types of Owner and Admin in TenFour. The owner of the TenFour organization could be the farm owner. These users often pre-create groups based off certain criteria but also want groups to be flexible and useful in may circumstances as well as smart to take work off the individuals.

2 - The volunteers moving from location/farm to location/farm in order to be most effective in response to the disaster recovery in there changing location. They may be updating their location on the profile or this may be an automatic, updating feature.

Describe what the user needs to do

• I want to be able to manage groups at multiple points in the TenFour tool. (People, Groups, Profile, Check-ins etc.)

• As an admin, I want to be able to receive requests from people on creating a new sub-group and approve the creation of that group.

• Based on profile location (Create a location based group when someone adds a location on their profile #215 ) individuals should be able to change between sub-groups as they reach a new location and then receive check-ins related to that new group. A notification should be sent to the admin involved in that group/subgroup.

Describe alternatives you've considered

Simply creating many groups with longer names to describe the nature of the group that hold many of the same people e.g below where you can see groups of volunteers created by the time slots they are volunteering for. Many of these people volunteer across many time slots.

What is success for our user

• Admins/Owners are able to easily and quickly create groups, sub groups and sub-sub groups.

• Volunteers/responders to check-ins are able to suggest groups to be created to be approved by admin.

• Subgroups can be edited and deleted easily and the members of the group notified when this happens

What are our design constraints?

Requires:
Mobile telecom connection or internet connection.
Uses/already logged onto a TenFour org
On the TenFour system as a ‘person’.

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History
From tenfour-archive created by caharding: ushahidi/tenfour-archive#1190